• Employment Type:Full Time
  • Monthly Salary:0 – 1,999 AED
  • Job Role:Executive Secretary
  • Benefits:Salary, transportation allowance
  • Minimum Work Experience:1-2 Years
  • Minimum Education Level:Bachelors Degree
  • Listed By:Employer
  • Company Size:11-50 Employees
  • Career Level:Junior


Architectural Designer Company looking for a competent Female Executive Secretary to support the managing director in organizing and maintaining the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities.
It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

Experience required: Minimum 2 years

IT knowledge: Knowledge of MS Office, Powerpoint, and also ability to handle company’s social media profile on different platforms in a professional level

Language: Must be highly proficient in English both written and spoken


  1. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  2. Attend meetings and keep minutes
  3. Receive and screen phone calls and redirect them when appropriate
  4. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, calls)
  5. Handle confidential documents ensuring they remain secure
  6. Prepare invoices or financial statements and provide assistance in bookkeeping
  7. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  8. Maintain electronic and paper records ensuring information is organized and easily accessible
  9. Conduct research and prepare presentations or reports as assigned


  1. Proven experience as executive secretary or similar administrative role
  2. Proficient in MS Office and “back-office” software (e.g. ERP)
  3. In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of
  4. relevant industry
  5. Familiarity with basic research methods and reporting techniques
  6. Excellent organizational and time-management skills
  7. Outstanding communication and negotiation abilities
  8. Integrity and confidentiality
  9. Degree in business administration or relative field

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